IT Asset Management Functionalities

IT asset items and service components are not the same things. A specific item can be either an IT asset or a component, or it could be both. Therefore, the product must include, at a minimum:

Vendor response: The platform can work with IT Asset, Components and Configuration Management integrated in same screen federating “N” external and internal sources, like monitoring, inventory, asset, sam, ham platforms. The Asset Types can be defined by customer for each one.



Multiple IT asset repositories, if needed, can be federated into a single view. 

Vendor response: The platform can work with IT Asset, Components and Configuration Management integrated in same screen federating “N” external and internal sources, like monitoring, inventory, asset, sam, ham platforms



IT asset records and attributes can be created and updated through multiple methods. This must include, at a minimum:

Vendor response: All methods like manual entry, discovery tools, related records, integration with external databases can be federated in same screen and linked with Asset Portfolio and Service Catalog linked with all process.





Different scanning technologies can be used to assist with the initial loading of IT assets into the repository, managing updates, and supporting inventory validation; this must include at least one of the following common methods: 

This can be accomplished natively within the toolset/suite of tools, or through standard integrations. 

Vendor response: All information that come from external scanning devices can be added on asset customized fields using external integration via API inserting, updating asset information based on asset tag/identification.





IT assets can be classified. Common IT asset classification include, at a minimum:

Clients must be able to define additional IT asset classifications necessary for their organization. 

Vendor response: All assets can be classified and models can be created with customized fields for each asset type, including status (life-cycle), pre-defined names and models.





Within each classification of IT assets (refer to ITAM5), various types of IT assets can be defined. Examples of asset types include, but are not limited to:

Clients must be able to define their own client-specific IT asset types and attributes within each classification. 

Vendor response: All assets can be classified and models can be created with customized fields for each asset type, including status (life-cycle), pre-defined names and models.



Life cycle statuses can be defined for all IT asset types. Examples of common life cycle status can include, but are not limited to:

Life cycle status can be manually updated or systematically updated depending on how updates to IT assets are performed.

Clients must be able to define their own unique life cycle statuses to suit the organizational needs. 

Vendor response: The Asset Management delivery OOTB all pre-defined status and allow the customer create new one suit the organizational needs.







Each IT asset type provides attributes that can be manually or systematically updated. Common asset attributes must include, at a minimum:

Clients must be able to define their own additional attributes that are necessary for their organization. 

Vendor response: Asset form contain all necessary fields for Asset Managements and customers are able to define their own additional attributes that are necessary for their organization





An IT asset portfolio can be defined and established and consists of authorized IT asset types that are within the scope of IT asset management control; this can be used to help identify the presence of nonauthorized or unsupported IT assets.

The portfolio consists of all supported IT assets, including but not limited to those that are ‘standard’ (refer to ITAM12).

Clients must be able to define their own portfolio of IT assets.

Vendor response: Asset portfolio in platform are linked with contracts (Customer/Provider) internal/external and provide all fields for control access and keep strategic information updated like financial, owners, authorized groups and persons.





IT assets can include information about, link to, or reference appropriate source, procurement, financial, vendor, and contract information. While this can be accomplished natively within the toolset/suite of tools, or through standard integrations, it must include the following, at a minimum:

Vendor response: The system include all informations related with asset management and can be use external integration if need.

Projects are linked with Asset Managemt via Change, Incident, Request, Release and Problem process.



Financial Attributes 





Asset – Financial Attributes relationship





An inventory of IT assets can be maintained through automated means, as well as through manual updates. This should also trigger an automatic reorder of IT assets at predefined inventory thresholds.

Vendor response: Yes, it does through automatic updates via inventory and discovery tools and allow manual updates all recorded in baseline.





Certain IT asset types or certain models within an IT asset type can be designated as ‘preapproved standards’ that can be offered in the product catalog/service catalog.

Vendor response: The platform allow clients design pre-defined models, life cycle and fields for new offers linked with service catalog





IT assets that are directly consumed by users can link to product catalogs available to the users to request via the service catalog. 

IT asset records are linked to these requests and can systematically update status, inventory levels, and other attributes.   

Vendor response: Yes, it does via Service Portal that customer can request products  from company



IT asset records can be linked to the following records, as needed, and the status and attributes of IT assets can be updated through these records to track the history of IT asset installs, moves, adds, and changes (IMAC); this must include, at a minimum:

Vendor response: Yes, it does. The platform link asset records with all process.

Incident



Request



Change



Release



Project need to be linked with Incident, Request, Change or Release that will control the project tasks



Through discovery and monitoring, the ability to monitor, validate, and update the current status and location of IT assets

Clients must also have the ability to manually update the status and location of IT assets. 

Vendor response: Customer can update the location of IT Assets manually or use discovery georeferenced.

Manually



Using Georeference



Software asset management (SAM) is supported, either natively in the toolset/suite of tools, or through standard integration, for effective management of software license entitlement and usage, providing related compliance reports.

Common examples of this functionality can include but are not limited to: 

Vendor response: The platform delivery reports about Software license usage (amount), blacl list (Non-Authorized Software) for manager take decisions. Metrics about software usage, license type like Oracle Database/SAP/EBS and other are used external integrations with SAM platforms. (Kace from Quest and SNOW).









Mobile asset and mobile device management (MAM and MDM) is supported, either natively in the toolset/suite of tools, or through standard integration, providing related compliance reports.

Common examples of this functionality can include, but are not limited to:

Vendor response: All mobile functions (MDM) the platform use Asset Federations via API external integration with Navita MDM, Apple and Android.



IT asset discrepancies can be identified and managed, through monitoring, and providing related compliance reports; examples of this can include, but are not limited to:

This can trigger an appropriate, predefined workflow to manage the discrepancies. 

Vendor response: Discovery functionality can find assets not discovered (without agent, unauthorized assets or inventory agent removed) connected in network. After inventory the Asset Baseline will show the discrepancies between baseline versions.













Captures activities and actions taken prior to the final disposal of assets; examples of this can include (and are determined by the type of IT asset), but are not limited to:

Clients can create their own predisposal actions and activities. 

Vendor response: Yes, use disposal script or form checklist linked in request, customer can define disposal actions.





Manages the proper disposal of hardware assets by identifying how the assets were disposed of, linking to, or attaching the appropriate document of destruction or disposal; examples of common disposal methods can include, but are not limited to:

Clients can create their own disposal methods.   

Vendor response: All disposal documents can be linked on asset screen management as attachment or company procedure available in Knowledge Base.



Critical life cycle documents for each IT asset type can be identified and referenced in the IT asset record. Document requirements must be definable by the client to support organizational, legal, contractual, and regulatory compliance requirements, as well as retention requirements.  

This supports the validation of the existence of critical documents for each IT asset type or, if required, each individual IT asset record and either links a copy to the IT asset record or provides a link to the document repository. 

Vendor response: Customer can add critical doccment attached for each asset and link Knowledge Asset like support organizational, legal, contractual, and regulatory compliance requirements, as well as retention requirements





Role-based/user ID-based access to IT asset information at the record/record type level is supported to ensure proper levels of access, view, or update capability. 

Vendor response: Managers can link specific assets directly for each user or allow groups view or edit assets.





Utilizes geolocation and the tracking of mobile assets, through either GPS or Wi-Fi.

Vendor response: Yes, it does using wi-fi the platform can use georeference for geofence



Utilizes geofencing features to systematically wipe and lock down devices outside of the approved areas or initiate the wiping and locking down of the devices via external systems.

Vendor response: Yes, use runbooks and triggers for lock or wipe devices