Registering Financial Item

This functionality is intended to maintain the financial item.

💭 Did you know?

In the BI reports you could reach synthetic and analytical information about Budget, Expenses, Expected Value, Final Value, Cost Value, Main Value, ROI, Cost per Services, CAPEX, OPEX.

Also BI data about Apportionment by Services, Apportionment by Business Units, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects and Accounting Activities.

🖊 Note: Attention to the financial entries:

The financial entries should be done respecting the type, classification, dates, category, and eventual apportionments or indicators, as those data will be processed for the calculation creation of cost, revenue, final price, variables, profit, and others.

To know more, access the document Financial Cost Calculation (https://documentation.run2biz.com/en-us/4biz-helium/processes/financial/use/financial-cost-calculation.html).

🖊 Note: Templates of cost based on SLA or service catalog:

The values can be directly assigned to service level agreements or service level catalogs according to the business rule that will be used.

To know more, access the document Create time of attendance (https://documentation.run2biz.com/en-us/4biz-helium/processes/service-level/use/create-time-attendance.html).

Before getting started

It is necessary:

To have defined the access permission to the functionalities of the Financial Management; and

Have created the classification, contract, cycle, subcycle, and approval workflow.

Procedure

Access the main menu Processes > Financial Management > Financial Item;
Click on "New" and complete the fields available.

Creating Financial Item.

Complete the fields available on the Information tab:

Field	Description
Type*	Cost/Expense, Budget, Revenue
Classification*	(Capex, Opex, Fixed, Direct, Unit Cost, Indirect, Variable, Assessment)
Due Date*	The date that will expire it
Reference Date*	The date of reference for the item
Forecast	It is available only for the Revenue and Costs/Expense Category (Used to simulate financial forecasts)
Status*	It will be always be created as "Pending". It will only be available if the Forecast option is not selected
Category*	The category for this item
Contract	Select a contract to be linked to it
Budget Account	Specific Account linked to this item. It will only be available in the case if the Forecast option is not selected
Forecast Financial Item	It is possible to search for the title of the forecast financial item. It will only be available in the case if the Forecast option is not selected
Cycle*	It's the financial Method, for example, Yearly, Monthly or Quarter
Subcycle*	Depends on the Cycle
Code	Freetext to create or insert financial code
Title*	Title of this Financial Item
Description	The description about your financial item

(*) Indicate mandatory fields

Values and Apportionments

In this tab, you will register the Value of a Financial Item and also an apportionment for its values detailing Apportionment by Services, Apportionment by Business Units, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects, and Accounting Activities.

Field	Description
Entry type	There are two types: Value - if you set value, after the "Select services", it'll be presented a list with the service and its values; Accounting for activities performed - for this option, after Select the activities, it'll be presented the list with the activity you selected, as well as its information and description
Expected value*	It is possible to establish a number for the value expected
Main value*	Set a number for the main value
Additional*	Set the number for the additional
Final value*	Set a number for the value end
Apportionment	Here we have the options to set all the apportionments types: Apportionment by Services (assets and CIs), Apportionment by Business Unit, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects. Once you select the type, you will add the service, business unit, result center, accounting account, and project. After adding it, the value and percentage will appear for each one of them

(*) Indicates mandatory field

Knowledge

Select a financial document that has already been created as Knowledge to link to the financial item, you can.

Objects	Description
Add Knowledge Button	Search/Link
Grid	Grid of linked Knowledge
Delete Button	Unlink Knowledge

Approvals

It is possible to create approvals and verify those that have been created, approved, or denied. On the list of approvals we have the following fields:

Field	Description
Ticket	The number identifying the approval
Date	The date of the approval
Activity	The financial activity
Status	The status of the approval

History

All the information about the changes/actions taken and made on the financial item will be presented in a grid.

The grid will inform the Date and Time of the occurrence, the user, which element is involved, and the action details.

Actions

Action	Description
Save	Create/Change the financial item.
Clear	Return the fields to default.
Search	Return to the previous list of financial items.